Server time:
05/18/2013 07:05:48 PM		Recruitment period ends:
09/20/2012 05:00 PM		This position has been closed for
240 days, 2 hours and 6 minutes
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Recruitment Bulletin
Law Office Assistant I
Alias:
Position ID Number: 03-1197
Application Period: 09/10/2012 through 09/20/2012Position open to: Alaska Residents Only
Department: LawDivision: Criminal
Location: FairbanksRegion: Fairbanks
Salary: $2,956.00 MonthlyRange: 11
Job Status: Full-TimeBargaining Unit: GP

Job Description:

The Department of Law, Fairbanks District Attorney’s Office is recruiting for a Law Office Assistant I.

This is a legal secretary position that provides, under direction, full-proficiency clerical support to attorneys engaged in criminal prosecution.

This position offers a diverse work environment in a dynamic, fast paced, team oriented setting that is responsible for ensuring the prosecution of those charged with criminal actions.

This position requires an incumbent who is energetic, flexible and adaptable to changing priorities.

Key responsibilities include:

  • Proficiency with MS Office Software
  • Typing and formatting a variety of legal documents, basic correspondence and memos;
  • Organizing and updating files;
  • Entering and receiving information from an electronic database, quickly and accurately;
  • Utilizing an electronic database to open, maintain and close files;
  • General clerical duties to include: typing, filing, photocopying, faxing, scanning;
  • Operation of routine office equipment to include: computers, multi-function copiers, printers.

We are looking to hire for the following demonstrated strengths:

  • Experience performing a variety of clerical functions;
  • Typing and formatting a variety of legal documents, includes developed in proofreading and editing skills;
  • Experience dealing with high-priority, confidential and sensitive information;
  • Experience entering data into a database, quickly and accurately;
  • Ability to multi-task, in a fast paced environment, with frequent interruptions while remaining calm, organized and accurate;
  • Strong written and oral communication skills;
  • An open and flexible approach to developing new knowledge and skills;
  • Ability to be adaptable under pressure;
  • Ability to work well both independently and as part of a team;
  • Ability to use logical thinking and problem solving skills, in an appropriate manner and with appropriate judgment;

Our ideal candidate will have a legal secretarial background and experience.

We offer a dynamic team centered and professional working environment with an emphasis on exceptional client service along with the following starting benefit package:

• Health insurance, which includes employer contributions toward medical/vision/dental.

• Employer paid $2000 Basic Life insurance with additional coverage available.

• Optional long and short-term disability plans.

• Optional dependent and health care flexible spending accounts.

• Retirement programs with a wide variety of investment options.

• Vacation leave of 15 hours per month with an accrual rate increase based on time served.

• 11 paid holidays.

For more information regarding these benefits, please review the following web site:

http://doa.alaska.gov/drb/


View Class Specifications for this job:

Special Note:
“High School Equivalent” includes a G.E.D., or completion of any basic education course of 480 class hours (16 weeks at 30 hours per week), or six months of work experience performing duties related to the job class, or twelve months of work experience involving some routine tasks related to the job in question or highest grade of school completed plus amount of work experience which totals 12 years.

Most positions require incumbents to be able to obtain a Notary Public Bond and to be able to pass a criminal background check to meet security requirements for using criminal record networks such as APSIN and NCIC/NLETS. If this requirement is present, it will be stated in the vacancy announcement.

Some positions are required to work regular overtime on weekends and/or holidays to provide support to the assigned duty attorney. If this requirement is present, it will be stated in the vacancy announcement and in the Position Description.

Minimum Qualifications:

High school diploma or the equivalent;
AND
Six months of experience performing work that required keyboarding skills, proficiency in the use of office information technology, and oral and written communication skills.

Special Notice for Recruitment:

COVER LETTER: Your cover letter is your writing sample and will be used to determine which applicants will advance to the interview phase of the recruitment and selection process. In your cover letter, which is located on the Job Qualification Summary, you must highlight your knowledge, skills, and abilities as they pertain to the bulleted list in the job description above. Provide a COMPLETE explanation as to how you meet the Minimum Qualifications. In addition, your application package will be reviewed to determine if you possess the experience and strengths we are seeking in an employee.

PLEASE NOTE: While traditional cover letters are normally short, we require a comprehensive, detailed and thorough explanation in the Cover Letter section of Workplace Alaska. You will not receive an offer for an interview unless you provide all the information requested AND unless you provide clear, supporting detail to how you meet the Minimum Qualifications for the position.

A net typing speed of 50 wpm is desirable.

In order to obtain clearance to the Alaska Public Safety Information Network, the individual selected for this position will be required to pass a background investigation and will be fingerprinted.

Incumbent will be required to work, on a rotating schedule, regular overtime on weekends and holidays.

It is desired that the incumbent possess a valid Alaska driver’s license.

Applicant must be able to obtain a Notary Public bond.

The applicant pool acquired during this recruitment may be used for future vacancies for up to 90 days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

Special Instructions for Foreign Education:

Education completed in foreign colleges or universities may be used to meet the above requirements. You must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.


Additional Required Information:

At time of interview, please provide the following:
• A current resume depicting your complete work history with cover letter. Resume must include employer name, your position held, dates of employment, supervisor name and current contact information.

NOTE: If applying by hard copy, you must follow the directions below.
Contact Person:Ashley Cevasco / Law Office Assistant II
Date required by:
E-Mail Address:ashley.cevasco@alaska.gov
Mailing Address:455 3rd Ave. Suite 150., Fairbanks, AK 99701
Fax Number:907-451-5996
Phone Number:907-451-5970

To Apply Online:
1.Assure Minimum Qualifications are met. Carefully read the Minimum Qualifications. If you can answer 'yes' to all of the Minimum Qualifications, or answer 'yes' to all parts of a minimum qualifications substitution group (if any such groups are listed), then you may continue on with this process and register. If you cannot, please DO NOT try to register or apply. Your Applicant Profile will NOT be sent to a hiring manager, and it will NOT be reviewed.
2.If you are already registered,
login to edit your profile		First-time applicants only:
Register with Workplace Alaska and complete an Applicant Profile
3.
Your Workplace Alaska session will time out after 30 minutes.

It is recommended that you prepare your cover letter in advance in Wordpad or similar text processor. When you are satisfied with it, copy it into memory and apply for the job (step #4).

When you get to part 2 of the application, at the "Applicant Letter" field, simply paste in the text that was saved in memory [Ctrl-V]. This technique will speed up your application submission, and reduce the chances of a time-out.

If you get timed out before submitting your application, the data you entered will be lost. Keep your total submission time to less than 30 minutes.

4.Click here to login Once you are logged in, you may apply for the position by filling out a Job Qualifications Summary form. First-time applicants see step two.

Note: Registering captures data common to all openings with Workplace Alaska, so if you have already filled out an Applicant profile, you do not need to do it again. When you have registered, you will have a user name and password and be allowed to apply for a job with Workplace Alaska.

Your Applicant Profile and Job Qualification Summary must be RECEIVED (not postmarked) or SUBMITTED on-line by 5:00 p.m. on the closing date of recruitment. Submissions after this time are not accepted.

To Apply By Hard Copy:
The State of Alaska will also accept printed (hard) copies of the Applicant Profile and the Job Qualification Summary through the mail or facsimile (fax). Please click on the links above for both the Applicant Profile and the Job Qualification Summary, fill them out and fax to the number listed below, or mail to the address listed below. You may also bring your hard copy application in to the street address listed below. If you need the blank forms mailed or faxed to you, please contact us at voice number(s) listed below and we will mail or fax the Applicant Profile and Job Qualification Summary to you.

Division of Personnel Contact Information:

Mailing Address:
Department of Administration
Division of Personnel
PO Box 110201
Juneau, AK 99811-0201

Street Address:
State Office Building, 10th Floor
333 Willoughby Avenue
Juneau, Alaska

Email: recruitment.services@alaska.gov

Jobs Hot-line and Customer Service:

  • 8:00 am to 4:30 pm Monday through Friday excluding State holidays
  • A recording of vacancies is available 24-hours per day
  • (800) 587-0430 (Statewide toll-free number)
  • (907) 465-4095 (Juneau and out-of-state callers)
  • (907) 465-2576 (fax)

Relay Alaska:

  • (800) 770-8973 ( TT/TTD )
  • (800) 770-8255 ( Voice phone )

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require special accommodation, auxiliary aides or services, or alternative communication formats call 1-800-587-0430 or 465-4095 in Juneau or (907) 465-3412 (TTY) or correspond with the Division of Personnel at the address above.
We are an equal opportunity employer and support workplace diversity.