Server time:
05/19/2013 08:44:10 AM		Recruitment period ends:
09/28/2012 05:00 PM		This position has been closed for
232 days, 15 hours and 44 minutes
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Recruitment Bulletin
Fish and Game Program Technician
Alias:
Position ID Number: 11-0444
Application Period: 09/06/2012 through 09/28/2012Position open to: Alaska Residents Only
Department: Fish & GameDivision: Subsistence
Location: AnchorageRegion: Anchorage/Mat-su
Salary: $3,039.00 MonthlyRange: 12
Job Status: Full-TimeBargaining Unit: GP

NOTICE: The recruitment period for this vacancy has been extended to allow for a larger applicant pool. If you have already applied there is no need to reapply.

Job Description:

The Department of Fish and Game, Division of Subsistence is recruiting for a Fish and Game Program Technician in its statewide Information Management unit based in Anchorage. We are looking for a motivated and dynamic individual to join our team. This position plays a critical support role within the Information Management unit, which provides research and analysis support to the Division. The position serves as the main public point-of-contact for the Division’s Southern Region office. Hours for this position will be between 8:30am and 5:00pm Monday through Friday.

Typical duties of the position include, but are not limited to:

  • Completing lengthy and complex data entry projects.
  • Preparing and executing bulk mailings for surveys, publications, and other general communications.
  • Tracking and organizing survey forms and data entry progress.
  • Providing general office support.
  • Answering the telephone for Southern Region offices.
  • Responding to public inquiries and directly interacting with the general public as the Division’s primary point-of-contact.
  • Assisting with the preparation of payroll information and performing related data entry.
  • Verifying complete and consistent coding on returned survey forms.
  • Issuing subsistence permits from the Anchorage office.
  • Coordinating data entry work with interns.
  • Assisting the Research Analyst IV with budget preparation and tracking.

The successful candidate’s work history and education will demonstrate some or all of the following Desired Strengths (All of these strengths must be documented in your cover letter and applicant profile. If you don't have experience with one or more of the strengths listed below, simply say so. You will also need to clearly explain how your work experience and education meets the minimum requirements or the substitution requirements for this position. This experience must be documented in order for you to be selected for an interview.)

  • Experience as a point-of-contact for the general public and the ability to maintain a calm, composed, professional, and generally upbeat demeanor under duress.
  • Strong interpersonal communication skills.
  • Experience and strong skills with Microsoft Excel, Word, and Outlook.
  • Experience and general familiarity with Microsoft Access, PowerPoint, and Project.
  • Experience with Adobe Acrobat and PDF documents.
  • Experience with complex data entry assignments.
  • Experience tracking and filing thousands of documents.
  • Experience cross-checking technical documents to verify their accuracy, validity, and completeness.
  • Experience working both as a member of a team and independently.
  • Experience successfully meeting deadlines and handling time-sensitive materials.
  • Strong attention to detail and organizational skills.
  • Experience with multiple-task workloads and successful prioritization of competing responsibilities in a dynamic environment.

Additional desirable traits include:

  • Job experience within fish and wildlife management agencies or within academic or scientific environments.
  • Familiarity with fish and wildlife rules and regulations, especially those that relate to subsistence
  • Experience with accounting practices, systems, and software.

View Class Specifications for this job:

Special Note:
High school graduation "equivalent" includes any one of the following: a G.E.D.; acceptance in full standing by an accredited college; completion of any basic adult education course of 480 class hours (16 weeks at 30 hours per week); six months of work experience performing duties closely related to the job class; twelve months of work experience involving some routine tasks related to the job; or highest grade of school completed plus an amount of any kind of work experience which totals 12 years.

Minimum Qualifications:

Graduation from high school or the equivalent;
AND
Two years of office clerical experience or two years of technical experience related to fish, wildlife or habitat resources;
AND
One year of specialized experience, which required the application of advanced level knowledge of clerical processes and procedures to determine office needs, prioritize and organize work, and determine the appropriate action to be taken. This required level of work is as an Administrative Clerk III with the State of Alaska or the equivalent elsewhere.

Substitution: College education from an accredited college may substitute for up to two years of the required experience (3 semester or 4 quarter hours equal one month of experience). There is no substitution for the one year specialized experience.

Special Notice for Recruitment:

*NOTE* *NOTE* *NOTE* *NOTE* *NOTE*

COVER LETTER
In your cover letter located on the Job Qualification Summary, you must highlight your knowledge, skills, abilities, and experience as they pertain to the key responsibilities and desired strengths listed in the job description above. In addition, your application package will be reviewed to determine if you possess the experience and strengths we are seeking in an employee.

Your cover letter will be considered a writing sample and will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.

Your cover letter must clearly document how your work experience meets the minimum requirement of this position that you have at least one year of experience with advanced clerical processes and procedures, equivalent to the level of Administrative Clerk III with the State of Alaska.

WORK EXPERIENCE
If using work experience not already documented in your Applicant Profile, also provide the employer name, your job title, dates of employment and whether full- or part-time. Applicant Profiles and Job Qualification Summaries will be reviewed to determine if the minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

EDUCATION
If post-secondary education is required to meet the minimum qualifications, you must fill in the Education and Training section of the Applicant Profile. If you have not obtained a degree, please indicate the number of credit hours earned in the Degrees Obtained field. Copies of transcripts will be required at time of interview.

MULTIPLE VACANCIES
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

CONFIRMATION PAGE
If you have successfully submitted your application online, a confirmation page will appear, telling you the date and time your application was submitted, and a confirmation email will be sent to you. If you do not see a confirmation page, or if you do not receive a confirmation email within half hour after submitting your application, call the Division of Personnel and Labor Relations to confirm that it was received successfully. Do make sure that you have the correct email address in your Applicant Profile, and that your spam filter will permit email from the ‘state.ak.us’ and ‘alaska.gov’ domains.

FULL-TIME BENEFITS
Employment with the State of Alaska includes competitive benefits such as medical, dental, vision and life insurance, as well as 11 paid holidays annually, 2 days personal leave accrual monthly, 2 retirement plans and other optional benefits. For more information regarding these benefits, please review the following web site:

http://doa.alaska.gov/drb/

This position requires the use or possession of a firearm or ammunition. In accordance with the federal Omnibus Consolidated Appropriations Act of 1997 (PL 104-208), if you have been convicted of a misdemeanor crime of domestic violence, you may not hold this position.

A "misdemeanor crime of domestic violence" is an offense that is (1) a misdemeanor under Federal or state law; and (2) has, as an element, the use or attempted use of physical force, or the threatened use of a deadly weapon, committed by a current or former spouse, parent, or guardian of the victim, by a person with whom the victim shares a child in common, by a person who is cohabiting with or has cohabited with the victim as a spouse, parent, or guardian, or by a person similarly situated to a spouse, parent, or guardian of the victim.

If you have ever been convicted of a misdemeanor crime of domestic violence, do NOT apply for this position.

Special Instructions for Foreign Education:

Education completed in foreign colleges or universities may be used to meet the above requirements. You must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.


Additional Required Information:

If you are selected, please provide the following at the time of the interview:
1. A copy of your academic transcripts, if using education to meet the position's minimum qualifications
2. A list of three (3) professional references with current contact information, with at least one (1) being a current or former supervisor

NOTE: If applying by hard copy, you must follow the directions below.
Contact Person:David Koster
Date required by:
E-Mail Address:david.koster@alaska.gov
Mailing Address:333 Raspberry Rd, Anchorage, AK 99518
Fax Number:907-267-2450
Phone Number:907-267-2371

To Apply Online:
1.Assure Minimum Qualifications are met. Carefully read the Minimum Qualifications. If you can answer 'yes' to all of the Minimum Qualifications, or answer 'yes' to all parts of a minimum qualifications substitution group (if any such groups are listed), then you may continue on with this process and register. If you cannot, please DO NOT try to register or apply. Your Applicant Profile will NOT be sent to a hiring manager, and it will NOT be reviewed.
2.If you are already registered,
login to edit your profile		First-time applicants only:
Register with Workplace Alaska and complete an Applicant Profile
3.
Your Workplace Alaska session will time out after 30 minutes.

It is recommended that you prepare your cover letter in advance in Wordpad or similar text processor. When you are satisfied with it, copy it into memory and apply for the job (step #4).

When you get to part 2 of the application, at the "Applicant Letter" field, simply paste in the text that was saved in memory [Ctrl-V]. This technique will speed up your application submission, and reduce the chances of a time-out.

If you get timed out before submitting your application, the data you entered will be lost. Keep your total submission time to less than 30 minutes.

4.Click here to login Once you are logged in, you may apply for the position by filling out a Job Qualifications Summary form. First-time applicants see step two.

Note: Registering captures data common to all openings with Workplace Alaska, so if you have already filled out an Applicant profile, you do not need to do it again. When you have registered, you will have a user name and password and be allowed to apply for a job with Workplace Alaska.

Your Applicant Profile and Job Qualification Summary must be RECEIVED (not postmarked) or SUBMITTED on-line by 5:00 p.m. on the closing date of recruitment. Submissions after this time are not accepted.

To Apply By Hard Copy:
The State of Alaska will also accept printed (hard) copies of the Applicant Profile and the Job Qualification Summary through the mail or facsimile (fax). Please click on the links above for both the Applicant Profile and the Job Qualification Summary, fill them out and fax to the number listed below, or mail to the address listed below. You may also bring your hard copy application in to the street address listed below. If you need the blank forms mailed or faxed to you, please contact us at voice number(s) listed below and we will mail or fax the Applicant Profile and Job Qualification Summary to you.

Division of Personnel Contact Information:

Mailing Address:
Department of Administration
Division of Personnel
PO Box 110201
Juneau, AK 99811-0201

Street Address:
State Office Building, 10th Floor
333 Willoughby Avenue
Juneau, Alaska

Email: recruitment.services@alaska.gov

Jobs Hot-line and Customer Service:

  • 8:00 am to 4:30 pm Monday through Friday excluding State holidays
  • A recording of vacancies is available 24-hours per day
  • (800) 587-0430 (Statewide toll-free number)
  • (907) 465-4095 (Juneau and out-of-state callers)
  • (907) 465-2576 (fax)

Relay Alaska:

  • (800) 770-8973 ( TT/TTD )
  • (800) 770-8255 ( Voice phone )

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require special accommodation, auxiliary aides or services, or alternative communication formats call 1-800-587-0430 or 465-4095 in Juneau or (907) 465-3412 (TTY) or correspond with the Division of Personnel at the address above.
We are an equal opportunity employer and support workplace diversity.